Privacy Protocol

This Privacy Policy outlines how the Tech Kurukshetra Committee ("Committee," "we," "us," or "our") collects, uses, discloses, and protects personal information provided by participants ("Participant," "you," or "your") in connection with TECH KURUKSHETRA 2026, an annual inter college technical and co curricular fest organized by UCP Institute of Technology (UCPIT), Sardar Vallabhbhai Global University (SVGU), held on 10 11 April 2026 at the UCPIT SVGU Campus, Ahmedabad, Gujarat.

By registering for, participating in, or otherwise engaging with the event, you consent to the practices described in this Privacy Policy. If you do not agree, please do not provide your personal information or participate in the event.

1. Information We Collect

Registration Information: Name, email address, phone number, enrollment number, college/university affiliation, age, gender, and other details provided during event registration.

Event Specific Data: Information related to your participation, such as team details, project submissions, or responses in quizzes, debates, or other activities.

Contact Information: Any communications sent to us via email (btech_events@svgu.ac.in) or phone.

Automatically Collected Data: IP address, device type, browser information, and usage data when you interact with our event website, registration portal, or related digital platforms.

Media and Photos: Photographs, videos, or audio recordings taken during the event, which may include your likeness if you are a participant or attendee.

Payment Information: If applicable (e.g., for registration fees), payment details processed through third party providers (we do not store credit card information directly).

2. How We Use Your Information

Event management, including registration, team formation, scheduling, and communication.

Sending event updates, reminders, and post event feedback via email, SMS, or phone.

Evaluating submissions, judging competitions, and awarding prizes.

Promoting the event through photos, videos, or testimonials (with your consent where required).

Improving future events based on analytics and feedback.

Complying with legal obligations, such as safety reporting, or university policies.

Contacting you for marketing purposes related to future UCPIT SVGU events (you may opt out at any time).

3. Sharing Your Information

We may share your information with Committee members, faculty mentors, volunteers, judges, industry experts, sponsors, third party service providers, university authorities, or law enforcement when required. We do not sell your personal information.

4. Data Security

We implement reasonable security measures, but cannot guarantee absolute security.

5. Your Rights

You may access, update, correct, or delete your information, or exercise other rights under applicable laws (including the Digital Personal Data Protection Act, 2023 in India), by contacting us.

6. Data Retention

We retain information for as long as necessary (typically up to 1 year post event) or as required by law.

7. Children's Privacy

The event is intended for college students (typically 18+).

8. Changes to This Policy

Updates will be posted or communicated via email or phone.

9. Contact Us

For any questions, concerns, data access requests, or grievances related to this Privacy Policy, contact the Tech Kurukshetra Committee:

Email: btech_events@svgu.ac.in

Phone: +91 9512070112